Board Bits

AGENDA

BOARD MEETING VIDEO

DISCUSSION:

• Notice of Election - Chris Stueland, SDMF Board Vice President
• Strategic Planning - Ms. Melissa Matarazzo, Studer Huron Consulting Group Principal

ACTION:

• Vouchers Payable

FUTURE MEETINGS
11.16.23 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

11.20.23 Joint Finance & Personnel Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

11.27.23 Board of Education Meeting at 6:30 p.m., Village Board Room

11.29.23 Curriculum & Learning Committee Meeting at 6:00 p.m., Village Hall Upper-Level Conference Room 3344/45

12.11.23 Board of Education Meeting at 6:30 p.m., Village Hall Board Room

12.19.23 Board of Education Meeting at 6:30 p.m., Village Hall Board Room

AGENDA

BOARD MEETING VIDEO

Introduction of Student School Board Members: Ms. Kaeley Niemiec and Mr. Harrison Kennedy

DISCUSSION:

• 2023-2024 Budget Approval & Tax Levy Certification - Ms. Caitlin Windler, Director of Finance & Operations
  • Final approval of the 2023-24 budget and certification of the associated tax levy to support the budget is the final step in the budget development process. We have discussed this budget at many board and committee meetings since January 2023, and the district's electorate approved it at the Annual Meeting held on September 11, 2023. Assumptions are built into the budget process throughout the budget approval timeline; therefore, specific budget numbers can and do change throughout the process.
• Benefits Update - Ms. Leia Scoptur, Director of Human Resources

ACTION

• Benefit Updates
• 2023-2024 Budget Approval & Tax Levy Certification
• Approval of Revised Board Policy 453.1: Communicable Diseases
• Approval of Revised Board Policy 522.7: Staff Use of Information Technology and Communication Resources
• Approval of Revised Policy 823: Access to Public Records
• Approval of Revised Board Policy 823.1: Records Management and Retention
• Vouchers Payable

FUTURE MEETINGS
10.30.2023 - Joint Policy and Communication Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45.

11.13.2023 - Joint Finance and Personnel Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45. Board of Education Meeting at 6:30 p.m., Village Hall Boardroom

11.27.2023 Board of Education Meeting at 6:30 p.m., Village Hall Boardroom

11.29.2023 Curriculum & Learning Committee Meeting at 6:00 p.m., Village Hall Upper-Level Conference Room 3344/45.

AGENDA

• The Finest - Student Recognition:
• Wisconsin State Fair "Young People's Art Exhibit" Participants - SDMF Art Teachers
• North Middle School Cross Country Team - Coach Anna Kenkel and Coach Nerrissa Phillips-Murray
• National Merit Scholarship Semifinalists - Dan Gebauer, MFHS Principal

• Strategic Planning: Mr. David Muñoz, SDMF Superintendent, shared the timeline for the development of the SDMF Strategic Plan.

Project Plan for Strategic Plan DRAFT.pdf (185 KB)

• Revised Policy and Procedure 453.1: Communicable Diseases. Ms. Leia Scoptur, Director of Human Resources, presented current Board Policy and Procedure 453.1: Communicable Diseases for review. The Administration recommends using the Wisconsin Association of School Boards (WASB) Policy Resource Guide (PRG) version for Policy and Procedure 453.1: Communicable Diseases. The WASB PRG uses the term "Rule" instead of "Procedure." This would replace the current Board Policy and Procedure 453.1. The numbering is consistent with the WASB PRG.

Policy 453.4 Communicable Diseases WASB version 09282023.pdf (91 KB)

Wisconsin childhood communicable disease chart.pdf (508KB)

Procedure 453.4 Communicable Diseases WASB version 09282023 reviewed.pdf (177 KB)

• Revised Policy and Procedure 522.7: Staff Use of Information Technology and Communication Resources. Ms. Leia Scoptur, Director of Human Resources, presented current Board Policy 522.7: Computer, Internal Network, Electronic Mail, and Internet Safety - Staff Acceptable Use has not been updated since June of 2010. The Administration recommends using the Wisconsin Association of School Boards (WASB) Policy Resource Guide (PRG) version for Policy and Rule 522.7: Staff Use of Information Technology and Communication Resources. The WASB PRG uses the term "Rule" instead of "Procedure." This would replace the current 522.7. The numbering is consistent with the WASB PRG. We did make some minor changes and additions to the WASB version to better align for our use. These were reviewed at the August 17, 2023 meeting, and changes are highlighted.

Remove Current Policy 522.7 Computer Internal Network Electronic Mail and Internet Safety Staff Acceptable Use 08172023.pdf (50 KB)

Remove Current Procedure 522.7 Computer Internal Network Electronic Mail and Internet Safety Staff Acceptable Use 08172023.pdf (115 KB)

Policy 522.7 Staff Use of Information Technology WASB version 10092023.pdf (77 KB)

Procedure 522.7 Staff Use of Technology WASB version 10092023.pdf (115 KB)

• Revised Policy and Procedure 823: Access to Public Records. Leis Scoptur, Director of Human Resources. The Administration recommends using the Wisconsin Association of School Boards (WASB) Policy Resource Guide (PRG) version for Policy and Rule 823: Access to Public Records. The WASB PRG uses the term "Rule" instead of "Procedure," which we will discuss. Administration recommends removing the District's current Board Policy 823: Use of Students in Public Informational Programs as it is only two sentences and covered in other policies. This would allow us to renumber the current 824 to the new WASB PRG 823. These were reviewed at the August 17, 2023 meeting. Changes are highlighted.

Remove Current Exhibit 2 for 824 Open Records 08172023.pdf (588 KB)

Remove Current Exhibit 824 Access to Records 08172023.pdf (120 KB)

Remove Current Policy 823 Use of Students in Public Information Program 08172023.pdf (7 KB)

Remove Current Policy 824 Access to Records 08172023.pdf (8 KB)

Remove Current Procedure 824 Access to Records 08172023.pdf (146 KB)

Policy 823 Access to Public Records WASB version 10092023.pdf (93 KB)

Procedure 823 Access to Public Records WASB version 10092023.pdf (102 KB)

• Revised Policy 823.1: Records Management and Retention. Leia Scoptur, Director of Human Resources, recommends using the Wisconsin Association of School Boards (WASB) Policy Resource Guide (PRG) version for Policy 823.1: Records Management and Retention. The WASB PRG uses the term "Rule" instead of "Procedure." This would replace the current Board Policy 825. The numbering is consistent with the WASB PRG. This new policy would encompass all record retention, not just email. These were reviewed at the August 17, 2023, and no changes were made.

Remove Current Policy 825 E-Mail Archiving and Retention 08172023.pdf (77 KB)

Policy 823.1 Records Management and Retention WASB version 10092023.pdf (86 KB)

ACTION

Vouchers Payable

FUTURE MEETINGS
10.16.2023 Joint Finance & Personnel Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45
10.18.2023 Curriculum & Learning Meeting at 6:00 p.m., Village Hall Upper-Level Conference Room 3344/45
10.23.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room
10.26.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

AGENDA

BOARD MEETING VIDEO

ACTION ITEMS

• The Board of Education approved the adoption of LEA Model policy and procedure.doc (522 KB). One of the assurances we must comply with is adopting the LEA Model Policies and Procedures from the WI Department of Public Instruction. This action is part of our annual requirement in accepting funds under the Individuals with Disabilities Education Act.
• Vouchers Payable

FUTURE MEETINGS

09.28.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

10.09.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room

10.18.2023 Curriculum & Learning Meeting at 6:00 p.m., Village Hall Upper-Level Conference Room 3344/45

10.23.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room

10.26.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

AGENDA

BOARD MEETING VIDEO

DISCUSSION ITEM(S)

AGENDA

VIDEO

DISCUSSION

• Policy 361: Supplemental Educational Materials Selection; Procedure 361: Procedures for the Communication and Selection of Supplemental Educational Materials; and Policy and Procedure 871: Challenges to Supplemental Educational Materials. Leia Scoptur, Director of Human Resources WILL R eview draft revisions around these policies, procedures, and exhibits about Supplemental Materials. We already separated out Library/Media Materials and have now separated out Supplemental Materials from Curriculum which will be reviewed at a later date. This review will be modeled after the changes made to Library/Media Selection and Challenges. These revisions went through multiple committee meetings.

• 2023-24 School Resource Officers - Ms. Caitlin Windler, Director of Finance and Operations.
  The School District of Menomonee Falls in partnership with the Village of Menomonee Falls Police Department is seeking to increase the full-time School Resource Officers (SROs) from 2 full-time officers to 3 full-time officers. The additional officer would work largely across the four elementary school buildings. In addition, per state statute, school districts may fund all or a portion of the school resource officer expense from Fund 80, the Community Services Fund, if the activities associated with the officer's responsibilities meet certain criteria. Because the activities of the district's SROs meet this eligible criteria, the district is planning to fund 50% of the SRO costs from Fund 10 (General Operating Fund) and 50% from Fund 80. In doing so, the Fund 80 levy would increase by approximately $119,300.
  

ACTION

• 2023-24 Preliminary Budget

• 2023-24 School Resource Officers
  
• Policy 361: Supplemental Educational Materials Selection and Policy 871: Challenges to Supplemental Educational Materials
  
• Vouchers Payable

FUTURE MEETINGS

08.17.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

08.22.2023 Communication Committee Work Session at 4:00 p.m., Village Hall Upper-Level Conference Room 3344/45

08.28.2023 Joint Finance and Personnel Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

08.28.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room

09.11.2023 Board of Education Budget Hearing and Annual Meeting at 6:05 p.m., MFHS Auditorium

09.14.2023 Communication Committee Meeting at 4:00 p.m., Village Hall Upper-Level Conference Room 3344/45

09.18.2023 Curriculum & Learning Committee Meeting at 6:00 p.m., Village Hall Upper-Level Conference Room 3344/45

09.25.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room

09.28.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

AGENDA - JULY 24, 2023
Click here for board meeting video.

DISCUSSION ITEM(S)

• Introduction of New District Administrators - Board President Dr. Nina Christensen introduced new SDMF administrators, Superintendent of Schools, Mr. David Munoz, and Ben Franklin Elementary Principal, Mr. Justin Goffard

• 2023-24 Preliminary Budget - Ms. Caitlin Windler, Director of Finance and Operations, presented the 2023-2024 preliminary budget. The budget process is an annual process that spans an entire year. We are preparing the proposed budget for the coming school year from December through June. This involves refining the budget goals, validating the priorities aligned with the strategic plan, determining the staffing recommendations, and framing the reductions needed to prepare a balanced budget. The Board of Education and the Finance and Auxiliary Services (FASC) Board Committee reviewed the preliminary budget numerous times over the spring and during the (FASC) Board Committee meeting on July 24, 2023. The preliminary budget will be brought forward for approval on August 14, 2023. The approved preliminary budget will be presented at the Budget Hearing and considered by the school district electorate at the Annual Meeting.

The budget is presented as a balanced operating budget (Fund 10).

• Revenue Limit Increase: The approved State biennial budget provided a $325 per-pupil increase to Revenue Limits.
• Special Education Reimbursement Increases: The approved State biennial budget included a special education reimbursement rate for 2023-24 and 2024-25 of 33.25%. This is the rate used in the 2023-24 special education (Fund 27) budget.
• Federal COVID-Relief Funding (ESSER): The budget includes the remaining allocation of $1.5 million of COVID-Relief funding that the State Legislature appropriated in lieu of State General Purpose Revenues. A schedule of the estimated federal revenues can be found in the budget attachment. The 2023-24 fiscal year is the last year in which this funding can be used.

Key budget highlights by fund are reflected below:

Fund 10  General Operations

• The budget, as presented, includes the financial impact of a 4% salary increase and a 0% health insurance increase.
• Increases to supplies and materials, equipment, liability insurance, student transportation, and utility rates are included.
• Key budget adjustments/leverage items are reflected on Appendix A of the budget document.

Fund 50  School Nutrition Fund

• The School Nutrition budget reflects the use of approximately $165,000 of fund balance for the purchase of equipment. These funds were included in the 2022-23 budget, however because of continued supply chain delays, equipment will arrive over summer and the funds will be expensed in the 2023-24 fiscal year rather than the 2022-23 fiscal year.

Fund 80 Community Services Fund

• The budget is presented as a balanced budget.
• The budget includes a $25,000 or 2.8% increase to the Fund 80 tax levy to help offset cost increases in the cost of utilities and labor. The Fund 80 tax levy makes up 2.4% of the total levy.
• The majority of the Community Services fund continues to be funded through program fees.

Total Tax Levy. The total tax levy is projected to decrease 2% from $38,648,957 (for the 2022-23 fiscal year) to $37,880,233. The projected tax mill rate also shows a decrease from $7.75 per thousand to $7.10. Tax levy details can be found on page 5 of the attachment.

ACTION ITEMS

• 2023-2024 Breakfast and Lunch Prices- approved
• Vouchers Payable

FUTURE MEETINGS: 07.27.2023 Communication Committee Meeting at 4:00 p.m., Village Hall Upper-Level Conference Room 3344/45

07.27.2023 Joint Policy and C&L Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

08.09.2023 Curriculum & Learning Committee Meeting at 2:00 p.m., Village Hall Upper-Level Conference Room 3344/45

08.14.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room

08.17.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

08.28.2023 Joint Finance and Personnel Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45

08.28.2023 Board of Education Meeting at 6:30 p.m., Village Hall Upper-Level Conference Room 3344/45

AGENDA - JUNE 26, 2023
Click here for board meeting video.

DISCUSSION ITEM(S)

• Annual Notice of Student Academic Standards - Ms. Amy Riebel, Director of Curriculum, Learning, and Analytics, presented an overview of the applicable statutes and the location of student academic standards on the district website.

Wisconsin State Statute 118.30 (1g)(a) requires that “by August 1, 1998, each school board shall adopt pupil academic standards in mathematics, science, reading and writing, geography, and history.” Additionally, schools are required to notify parents/guardians of our students of the standards in effect for the upcoming school year in statute 120.12 (13). This latter requirement will be met using various district communication outlets in concert with Ms. Amy Swanson-Kieser, our Director of Communications. The academic standards are posted on the district webpage. They are located on the Curriculum and Learning page and on the Parents page. The standards are consistently updated during the year as changes are approved by the Board of Education.

• School Nutrition Presentation - Ms. Nicole Williams, Director of School Nutrition, presented a recap of school nutrition for the 2022-2023 school year.
• 2023-24 Breakfast and Lunch Prices - Ms. Caitlin Windler, Director of Finance and Operations, presented the Board Finance and Auxiliary Services Committee’s recommendation for breakfast and lunch prices for the 2023-2024 school year Each year, the District reviews breakfast and lunch prices. For 2023-2024, the board is recommending minor adjustments to breakfast and lunch prices, as shown on the attached schedules. Any changes from the prior year are highlighted in yellow and are a result of increased costs of food and labor. The Board Finance and Auxiliary Services Committee reviewed and approved the recommendations during the June 26, 2023, committee meeting to come to the full board for discussion.

ACTION ITEMS

• 2023-24 Student and Facility Rental Fees - approved
• Private School Parent Contracts for Transportation - approved.
• District Employee Handbook - approved.
• Administrator Contract - approved for Justin Goffard, Principal at Ben Franklin Elementary
• Administrator Contract - approved for David Munoz, Superintendent of Schools
• Vouchers Payable 07/10/2023

FUTURE MEETINGS: Future Meetings: 07.11.2023 Curriculum & Learning Committee Meeting at 4:00 p.m., Village Hall Upper-Level Conference Room 3344/45 • 07.24.2023 Joint Finance and Personnel Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45 • 07.24.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room • 07.24.2023 Board of Education Work Session immediately following the regular Board Meeting, Village Hall Upper-Level Conference Room 3344/45 • 07.27.2023 Communication Committee Meeting at 4:00 p.m., Village Hall Upper-Level Conference Room 3344/45 • 07.27.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45 • 08.14.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room • 08.17.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45 • 08.28.2023 Joint Finance and Personnel Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45 • 08.28.2023 Board of Education Meeting at 6:30 p.m., Village Hall Upper-Level Conference Room 3344/45.

AGENDA - JUNE 26, 2023
Click here for board meeting video.

DISCUSSION ITEM(S)
Click here for discussion items video.

• Student and Facility Rental Fees - Ms. Caitlin Windler, Director of Finance and Operations, presented the student and facility rental fee recommendations for the 2023-2024 school year. All recommended changes are highlighted in yellow.
• Student Fees Recommendation: Due to inflationary increases in the cost of supplies and materials, there are fee increases recommended for elementary grades 5K-5th, middle school, high school, Career & Technical Education (CTE) 6-12th- grade courses, and high school parking. The elementary school, middle school, course fees, and parking have remained the same rate for over 15 years, since at least the 2008-09 school year. The high school fee was most recently increased in 2018-19. Each fee increase recommendation is a $10 increase over the 2022-23 rate.
• Facility Rental Fees: The recommendations for 2023-24 are highlighted in yellow on the attached document. They include raising the annual affiliate facility fee cap from $13,000 to $14,000. There are a few affiliate groups that meet the rate cap each year. Additional changes include adjusting hourly rates to align with actuals for the School Nutrition Supervisor and Lifeguards.

The Board Finance and Auxiliary Services Committee reviewed and approved the recommendations during the June 22, 2023, committee meeting to come to the full board for discussion.

• Private School Parent Contracts for Transportation - Ms. Caitlin Windler, Director of Finance and Operations presented Private School Parent Contracts for Transportation. According to Wisconsin law, a pupil attending a private elementary or high school in Wisconsin is entitled to transportation provided by the public school district in which the student resides if certain criteria are met. The public school district can do so through a number of means, including the traditional school bus or parent contracts. The school district should consider all options and provide transportation in the most cost-efficient manner.

There are two private schools, Divine Savior Holy Angels High School in Milwaukee and St. Agnes Catholic School in Butler, who have trended lower in ridership each year, and currently only have a few eligible students. As a result, the district has performed a cost analysis and determined it is more cost-effective to offer parent contracts than provide the traditional school bus for these two private schools. The attached document calculates the expected savings with this change, which is approximately $28,000 annually.

The Finance and Auxiliary Services Committee discussed this item during the June 22, 2023, Committee meeting. This item is coming to the full Board on June 26, 2023, for discussion and will come back on the July 10, 2023 Board meeting for action. If approved, the change would take place at the start of the 2023-24 school year. The bus would no longer be provided, and parent contracts would begin.

• Bullying - Dr. Laura Schieffer, Director of Pupil Services presented information and 2022-2023 bullying data regarding bullying reporting.
• Special Education - Dr. Laura Schieffer, Director of Pupil Services presented information regarding special education services at SDMF.
• District Employee Handbook - Ms. Leia Scoptur, Director of Human Resources presented a revised draft version of the District Employee Handbook.
• Future Meetings: • 06.29.2023 Curriculum & Learning Committee Meeting at 2:00 p.m., Village Hall Upper-Level Conference Room 3344/45 • 07.10.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room • 07.13.2023 Communication Committee Meeting at 3:30 p.m., Village Hall Upper-Level Conference Room 3344/45 • 07.24.2023 Joint Finance and Personnel Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45 • 07.24.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room • 07.24.2023 Board of Education Work Session immediately following the regular Board Meeting, Village Hall Upper-Level Conference Room 3344/45 • 07.24.2023 Communication Committee Meeting at 4:00 p.m., Village Hall Upper-Level Conference Room 3344/45 • 07.24.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45 • 08.14.2023 Board of Education Meeting at 6:30 p.m., Village Hall Board Room • 08.17.2023 Policy Committee Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45 • 08.28.2023 Joint Finance and Personnel Meeting at 5:30 p.m., Village Hall Upper-Level Conference Room 3344/45 • 08.28.2023 Board of Education Meeting at 6:30 p.m., Village Hall Upper-Level Conference Room 3344/45.

Recognition of Student Board Members: Thank you, Ava Sardina and Heidi Lillegard

Retiree Recognition:

• Dena Buehler
• Susanne Falk
• Jodi Hanson
• Cecilia Philipp
• Jackie Driebel
• Bonnie McKendry
• Cheri Furrer
• Betty Hakes
• Denise Moen
• Lynn Williams
• Tracy Howard
• Jill Hughes
• Beth Larson
• David Weber

Recognition of 2023 Distinguished Employees of the Year!

Ben Franklin Elementary (presented by Mr. Dave Pieters)

• Kelly Skalla

Valley View Elementary (presented by Ms. Jenni Tamblingson)

• Quincy Trice
• Lindsay Feddersen

North Middle School

• Lynn Williams
• Elizabeth Kohl

Menomonee Falls High School (presented by Mr. Dan Gebauer)

• Elizabeth Rusch

Facilities (presented by Mr. Chris Carlton)

• Diane Schreck

Future Agenda Structure/Format: The motion was approved to remove the Committee Reports category from future BOE agendas and add Committee Minutes under the Consent Agenda category. Committee meetings are now recorded live and are available to the public on the SDMF YouTube channel.

Future Board Agenda Items: Presentation on Chat GBT

Future Meetings: Board of Education Meeting June 12, 2023 at 6:30 p.m., Village Hall Board Room • Board of Education Work Session June 12, 2023 immediately following the regular Board of Education Meeting, Village Hall Upper-Level Conference Room 3344/45 • Communication Committee Meeting June 22, 2023 at 4:00 p.m., Village Hall Upper-Level Conference Room 3344/45 • Board of Education Meeting June 24, 2023 at 6:30 p.m., Village Hall Board Room.