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Staff Information

Links for Staff

Employee Handbook and Appendices

Benefit Guide Books

Please see the Benefit Documents below for your reference. If you need assistance accessing or interpreting the documents, please contact Human Resources and we will assist you.

2018 Teacher/Admin Asst/Custodian/School Nutrition Managers Benefits Guide Book

2018 Administrators/Professional Technical Benefits Guide Book

2018 EA/HRA/Building Sub Benefits Guide Book

2018 ACA Benefits Guide Book

2018 COBRA Benefits Guide Book

Important Annual Notices

Request for Leave

Please refer to the Employee Handbook, Section 8 and Section 9, which outline the District's Leave Policies. If you have questions or concerns, please contact Melissa Beck at (262) 255-8396.

Family Medical Leave Act (FMLA) Requests

The Family Medical Leave Act entitles eligible employees of covered employers to take unpaid, job protected leave for specified family and medical reasons with continuation of group health coverage under the same terms and conditions as if the employee had not taken leave.

Requests for FMLA may be submitted to beckmel@sdmfschools.org, or via interoffice mail to Melissa Beck, HR Manager-Benefits.

Employee Request for FMLA

Non FMLA Requests

If an employee is not eligible under FMLA, or are requesting time off that is not qualified under FMLA, they must submit their request to the Human Resource Department for approval.

Please complete and submit the request to beckmel@sdmfschools.org, of via interoffice mail to Melissa Beck, HR Manager-Benefits.

Employee Request for Leave - Non-FMLA

Request for Change to Benefit Elections

Employee's may request a change to their benefit elections outside of the annual open enrollment if they experience a Qualifying Life Event, such as marriage, death, divorce, birth, adoption, or loss of coverage.

It is the employee's responsibility to notify the Human Resource office within 30 days of the qualifying life event by completing and submitting the Request for Change form along with documentation of the Qualifying Life Event. If the change is not submitted within the 30 day window, you will have to wait until the next open enrollment period to make your changes. The District's annual open enrollment is held in the Fall with changes effective January 1st.

Please complete the form below and submit it to Melissa Beck at beckmel@sdmfschools.org with the proper documentation.

Benefit Election Request for Change Form

Active Employee Benefits Information

Health Plan

The School District of Menomonee Falls offers comprehensive medical and prescription drug coverage for its employees.

Medical Coverage

The District Partners with UMR, a third party administrator, who provides the network options and claims administration for members for the District.

2018 Summary Plan Description - Active Employees

2018 Summary of Benefits and Coverage - Active Employees

There are many resources available to assist members with their healthcare needs. Most importantly, make sure you register online at www.umr.com to access all the online services!

Pharmacy Coverage

The School District of Menomonee Fall's health plan offers Prescription Drug coverage through Express Scripts, a third party Pharmacy Benefit Manager.

Manage your Prescription Drug needs online at https://www.express-scripts.com/

Express Scripts Customer Service: 888-848-4452

As prescription medication costs continue to increase, you may be searching for ways to lower your costs at the pharmacy. As a member, you have the ability to cost compare across pharmacies by using this link. Other resources are below.

  • $4 Walmart Drug List (get your meds for $4!)
  • Walgreens 90 day fill - If your prescription is on the list, you can get a 90 day supply at Walgreens and save some dollars
  • Mail Order - If your prescription is not available through the Walgreens 90 day fill, you can save dollars by enrolling into mail order

Tips and Tools

Health Savings Account

The District health plan is a Qualified High Deductible Health Plan. If an employee is enrolled in the health plan and is eligible, they may establish a Health Savings Account at a bank of their choosing.

An HSA works in conjunction with a Qualified High Deductible Health Plan (QHDHP). HSA dollars can be used to help pay for qualified medical expenses - such as deductible expenses- and out of pocket dental and vision expenses with pre-tax dollars.

The IRS sets the allowable calendar year contribution amounts every year. Below are the current maximum allowable contributions for a health savings account based on coverage level.

Coverage Level2018 Maximum2019 Maximum 55+ Catch Up
Single$6,900$7,000$1,000
Family$3,450$3,500$1,000

Benefits of an HSA

  • Dollars can be used for out of pocket medical, dental and vision expenses
  • Tax deductible off of gross income
  • Interest earnings grow tax-defered
  • NEVER taxed when used for qualified medical expenses
  • Rolls over year after year - no "use it or lose it"
  • Portable - it is your money - it goes with you wherever you go

HSA Account Options

Employee Funding options

  • Direct deposits may be made directly into the HSA account that you set up
  • Pre-tax deductions may be set up through payroll
    • HSA Deduction Form - Please complete this form and return it to the Payroll Office with confirmation of your HSA account

Flexible Spending Accounts

The District partners with Diversified Benefit Services to provide flexible spend account options for employees to set up pre-tax payroll deductions.

If you have questions regarding your Flexible Spend Accounts you may contact Diversified Benefit Services directly at 262-367-3300.

Flexible Spending Accounts

A Flexible Spending Account allows employees to elect to have monies taken out of their payroll check on a pre-tax basis in order to pay for out of pocket medical, dental and vision expenses that are qualified expenses.

The annual maximum amount an employee can elect is $2,650 based on a calendar tax year. This is a use it or lose it benefit, therefore, if you do not incur claims within the plan year of your election, you will forfeit all but $500 of the remaining monies.

Dependent Care Accounts

A Dependent Care Account allows employees to elect to have monies taken out of their payroll check on a pre-tax basis in order to pay for dependent daycare needs.

The annual maximum amount an employee can elect is $5,000 based on a calendar tax year. This is a use it or lose it benefit, therefore, if you do not incur the expenses within the plan year of your election, you will forfeit any monies leftover.

Filing a Claim

Claims must be filed directly with Diversified Benefit Services. You are able to file a claim online, via fax, mail or their mobile app.

Funds from a flexible spending account are accessible up front. Dependent care expenses, are only dispersed as the funds are credited to your account.

Click Here for more information on these options.

Dental Plan

The District partners with Delta Dental to provide employees and their families with comprehensive dental coverage.

To search for providers, review benefits and more, please log on to deltadentalwi.com


Vision Plan

The District partners with Delta Dental to provide employees and their families comprehensive vision coverage through EyeMed.

To search for providers please log on to the EyeMed Vision Care site or contact customer service at 844-848-7090.

Life Coverage

The District partners with Reliance Standard to provide life coverage to eligible employees and their families.

The District maintains Beneficiary Information for the life coverage. If you need to update your Beneficiary Information please complete the Beneficiary Designation Form and return it to the Human Resource Office.

Administrators/Prof/Tech

The District provides life coverage to all eligible administrators and professional/technical staff in the amount of 2x the annual base salary to a maximum of $400,000.

Certificate of Coverage

All Other Eligible Employees

The District provides life coverage to all other eligible employees in the amount of 1x the annual base salary to a maximum of $200,000.

Certificate of Coverage

Voluntary Life Options

If an employee is eligible for the District provided life coverage, they may also choose to enroll themselves or their family members in additional voluntary life coverage. This coverage is subject to the terms of the carrier and may be subject to underwriting.

Supplemental Life Enrollment Form

Supplemental Life Rate Sheet

Disability Coverage

The District partners with Madison National Life to provide you with income replacement should you become disabled and unable to work due to a non-work related illness or injury. The District provides eligible employees with long-term disability income benefits at no cost. Short-term disability is voluntary and enrollment is optional.

Long-Term Disability

Long-Term disability benefits are provided by the District to eligible employees. The benefit kicks in on the 60th calendar day of being off of work and pays 66 2/3 of the monthly gross income, not to exceed $7,000 per month.

Sick leave pay will cease effective the first day long-term benefits begin.

Certificate of Coverage - All Active Eligible Employees, except Superintendent

Certificate of Coverage - Superintendent

Voluntary Short-Term Disability

The District offers the option for eligible employees to enroll in a voluntary short-term disability plan. The short-term disability plan will begin on day 1 for an accident and day 7 for an illness and pay out the weekly benefit amount elected at time of enrollment.

Short-term disability will pay out in conjunction with sick leave pay.

Maternity benefits are considered as an illness and will therefore pay out after 7 days up to a maximum of 6 weeks for a regular birth and 8 weeks for a C-section.

If you did not enroll in the coverage initially, you may enroll at a later date by completing the Evidence of Insurability Form and forwarding this to the HR Office.

Certificate of Coverage

File a Claim

If you need to file a claim, the following forms must be completed by yourself and your treating provider. Please notify the HR office as well.

Employee's Statement

Attending Physician's Statement

Employee Assistance Program

Sometimes life can be challenging. That’s why the District provides an employee assistance program (EAP) to all eligible employees -- at no cost to you. The EAP is designed to provide prompt, confidential help with a range of personal and family issues that may affect all of us from time to time.

A 24-hour toll-free telephone line staffed by professional counselors is an option when you want to talk to someone anonymously or if you feel the situation warrants a professional counselor.

Optum EAP Information can be found online as well through the Live and Work Well sponsored site.

Retirement Savings Plan

All employees of the School District of Menomonee Falls are eligible to participate in the Voluntary Retirement Savings Plan. Employees can choose to set up a 403(b) or 457 with any of the District's three approved vendors.

SDMF Retirement Savings Plan Options

Salary Reduction Agreement - Once you have established your retirement savings account please complete this form and return it to the Payroll Office.

WRS - Wisconsin Retirement System

Employees working in WRS covered positions who are regularly scheduled to work 880 or more hours in a rolling 12 month period are eligible for membership in the State retirement plan known as WRS. If eligible, employee participation in mandatory. If you are unsure of your eligibility, please contact the Payroll Department.

The 2018 contribution requirement is 6.7% of gross income. The District matches the contribution at 6.7%.

For questions on your WRS benefits, please contact them directly at (877) 533-5020.