Staff Information
Links for Staff
- Employee Handbook and Appendices
- Benefit Guide Books
- Important Annual Notices
- Request for Leave
- Request for Change to Benefit Elections
- Master's Degree Information for Certified Employees
- Workman Comp Injury Reporting
- New Employee Resources
Employee Handbook and Appendices
Benefit Guide Books
Please see the Benefit Documents below for your reference. If you need assistance accessing or interpreting the documents, please contact Human Resources and we will assist you.
2020 Teacher/AdminAsst/Custodian/School Nutrition/YouthProg Supervisor/SchoolAge Supervisor Employee Benefit Guide
2020 Administrators/Professional/Technical Employee Benefit Guide
2020 Educational/Healthroom Assistant Employee Benefit Guide
Important Annual Notices
Annual Notice of Eligibility to Participate in the District 403(b) and 457 Plan Options
Affordable Care Act Information
Health Insurance Marketplace Notice
Medicare Part D Creditable Coverage Notice
GINA Act
Women's Health and Cancer Right's Act Notice (WHCRA)
Employee Rights under Families First Coronavirus Response Act
Request for Leave
Please refer to the Employee Handbook, Section 8 and Section 9, which outline the District's Leave Policies. If you have questions or concerns, please contact Melissa Beck at (262) 255-8396.
Family Medical Leave Act (FMLA)
The Family Medical Leave Act entitles eligible employees of covered employers to take unpaid, job protected leave for specified family and medical reasons with continuation of group health coverage under the same terms and conditions as if the employee had not taken leave.
Requests for FMLA may be submitted to beckmel@sdmfschools.org, or via interoffice mail to Melissa Beck, HR Manager-Benefits.
Time Off Requests
The request for time off immediately prior to or after a school recess period or holiday break will be considered for special circumstances. Approval of these requests is not based on the necessity of a substitute as all employees are essential to the success of our students.
If you are requesting time off, please complete the form below and forward it to your site supervisor for review. They will then forward it to the Human Resource Office.
Emergency Paid Sick Leave/Expanded FMLA
Request for Change to Benefit Elections
Employee's may request a change to their benefit elections outside of the annual open enrollment if they experience a Qualifying Life Event, such as marriage, death, divorce, birth, adoption, or loss of coverage.
It is the employee's responsibility to notify the Human Resource office within 30 days of the qualifying life event by completing and submitting the Request for Change form along with documentation of the Qualifying Life Event. If the change is not submitted within the 30 day window, you will have to wait until the next open enrollment period to make your changes. The District's annual open enrollment is held in the Fall with changes effective January 1st.
Please complete the form below and submit it to Melissa Beck at beckmel@sdmfschools.org with the proper documentation.
Master's Degree Information for Certified Employees
Please complete this FORM to request review of a Master's Degree program by Human Resources and Curriculum & Learning. An approved request is required for compensation to be considered half-way through or at completion of the degree program. Thank you!
Approved programs:
- Content Area
- Counseling
- Educational Leadership
- Reading
- Special Education
- Technology
Approved Institutions:
- All Universities in the University of Wisconsin System
- All Big Ten Universities
- Alverno College
- Cardinal Stritch College
- Carroll University
- Concordia College
- Edgewood College
- Lakeland College
- Marian College
- Marquette University
- Mount Mary College
- National Louis
- St. Norbert’s College
- Silver Lake College
Workman Comp Injury Reporting
New Employee Resources
Welcome to the School District of Menomonee Falls! We are excited you have chosen to join our team!
As we navigate the current pandemic, we are entering into the new school year faced with challenges that together we can overcome. We want to ensure our new employees are familiar with the District's practices and policies and understand the resources available to support them to be their best selves.
We may not be able to see every new employee face to face, but we have created virtual tutorials on pertinent Human Resources information for all employees to view. As a critical piece of your onboarding process, you are required to watch the videos below and submit the Training Acknowledgement Form confirming completion to Izabela Mosio in the Human Resources Department at mosiiza@sdmfschools.org.
District Information: https://www.powtoon.com/s/cKPrwrn027U/1/m
Technology: https://www.powtoon.com/s/bBuxwR87UnK/1/m
Human Resources Employee Information: https://www.powtoon.com/s/eho2ssQPrD6/1/m
Human Resources Systems: https://www.powtoon.com/s/fYlRuJSjHSf/1/m
Communications: https://www.powtoon.com/s/f9j6ZgEPHC6/1/m
Technology
When attempting to log onto the school network OR District email for the first time, initial login MUST be done from an IN – DISTRICT computer. This will prompt you to change your password for the network which will automatically update your Outlook email account as well. Once completed, you will be able to login to the Outlook web application (found on the district website) from home using your 4/3@sdmfschools.org and the password you created. Please reference your New Hire Login information.
We recommend pinning Outlook onto your computer taskbar or downloading the Outlook application onto your screen. Although not required, it makes accessing your email much simpler.
As a District employee, in addition to your main Outlook email, you also have a Gmail account. In order to avoid having to check two email accounts, please refer to the step-by-step process to forward your Gmail to your Outlook found HERE.
For Technology questions, please contact Cara Hostetler at hostcar@sdmfschools.org or at 262-250-2634.
Office Directory
The Main Contact Information Directory makes finding personnel along with their titles, location, and extensions easy.
For Office Directory questions, please contact Izabela Mosio at mosiiza@sdmfschools.org or at 262-946-2308.
2020-21 School Calendar
Please be familiar with the 2020-21 School calendar that can be found on our website at 2020-2021 Printable Calendar.
Benefits
You will be contacted by our Senior Human Resource Manager, Melissa Beck, to schedule an appointment to review the benefit program. If you have immediate questions or needs please contact Melissa Beck at beckmel@sdmfschools.org.
Active Employee Benefits Information
- Health Plan
- Health Savings Account
- Flexible Spending Accounts
- Dental Plan
- Vision Plan
- Life Coverage
- Disability Coverage
- Employee Assistance Program
- Retirement Savings Plan
- WRS - Wisconsin Retirement System
- Health and Wellness Information
Health Plan
The School District of Menomonee Falls offers comprehensive medical and prescription drug coverage for its employees.
Medical Coverage
The District Partners with UMR, a third party administrator, who provides the network options and claims administration for members for the District.
2020 Summary Plan Document - Active Employees
2020 Summary of Benefits and Coverage - Active Employees
Pharmacy Coverage
The School District of Menomonee Fall's health plan offers Prescription Drug coverage through Express Scripts, a third party Pharmacy Benefit Manager. With a High Deductible Health Plan, members pay out of pocket for prescription costs.
You are able to manage your Prescription Drug needs by registering online at https://www.express-scripts.com/ and accessing the cost compare tools.
If you have questions please contact Express Scripts Customer Service at 888-848-4452.
Other resources that you may find helpful to lower your prescription drug needs are below.
- 100% Coverage for Preventive Medications (log on to your Express-Scripts account for the most up to date listing!)
- $4 Walmart Drug List (get your meds for $4!)
- Smart 90 Program - If your prescription is on the list, you can get a 90 day supply at Walgreens and save some dollars
- Mail Order - If your prescription is not available through the Walgreens 90 day fill, you can save dollars by enrolling into mail order
- Specialty Pharmacy - You will be notified if you prescription needs to be filled through this program
Teladoc
Tips and Tools
There are many resources available to assist members with their healthcare needs. Most importantly, make sure you register online at www.umr.com to access all the online services!
Real Appeal
NEW BENEFIT! Make the Change You've Always Wanted, for FREE
Real Appeal is available NOW at no additional cost to employees, spouses and dependents age 18 or older who are enrolled on the District's health plan benefits
- Small steps. Lasting change. Set achievable nutrition, exercise and weight loss goals, then track your progress from your daily dashboard
- Support and guidance. Committed to you. Stay focused on your goals with online group sessions led by coaches and a caring community of members.
- Tools and resources. Delivered to your door. You'll receive a Success Kit with weight and food scales, exercise tools, food guides and more.
READ MORE on the program and GET STARTED Today!
Health Savings Account
The District health plan is a Qualified High Deductible Health Plan. If an employee is enrolled in the health plan and is eligible, they may establish a Health Savings Account at a bank of their choosing.
An HSA works in conjunction with a Qualified High Deductible Health Plan (QHDHP). HSA dollars can be used to help pay for qualified medical expenses - such as deductible expenses- and out of pocket dental and vision expenses with pre-tax dollars.
The IRS sets the allowable calendar year contribution amounts every year. Below are the current maximum allowable contributions for a health savings account based on coverage level.
| Coverage Level | 2019 Maximum | 2020 Maximum | 55+ Catch Up |
| Single | $3,500 | $3,550 | $1,000 |
| Family | $7,000 | $7,100 | $1,000 |
Opening your HSA
Funding your HSA
- Direct Deposits may be made directly into the HSA account that you set up
- Any deposits made into your HSA outside of payroll can be deducted off your gross income as a line item on your 1040 form
- Pre-tax deductions may be set up through payroll
- HSA Deduction Form - Please complete this form and return it to the payroll office with confirmation of your HSA account
- Skyward Employee Access Check Estimator Tool
Flexible Spending Accounts
The District partners with Diversified Benefit Services to provide flexible spend account options for employees to set up pre-tax payroll deductions.
If you have questions regarding your Flexible Spend Accounts you may contact Diversified Benefit Services directly at 262-367-3300.
- Flexible Spending Accounts
- Limited Purpose FSA
- Dependent Care Accounts
- File a Claim
- COVID-19 Updates
Flexible Spending Accounts
A Flexible Spending Account allows employees to elect to have monies taken out of their payroll check on a pre-tax basis in order to pay for out of pocket medical, dental and vision expenses that are qualified expenses.
The annual maximum amount an employee can elect for 2020 is $2,700 based on the calendar tax year. This is a use it or lose it benefit, therefore, if you do not incur claims within the plan year of your election, you will forfeit all but $550 of the remaining monies.
Limited Purpose FSA
NEW for 2019! If enrolled in a Health Savings Account(HSA), employees may choose to participate in a Limited Purpose flexible spending account (LPFSA) option. While the HSA can be used for medical, prescription drugs, dental and vision expenses, the LPFSA can only be used for dental and vision expenses.
The annual maximum amount an employee can elect is $2,700 based on a calendar tax year. This is a use it or lose it benefit, therefore, if you do not incur claims within the plan year of your election, you will forfeit all but $550 of the remaining monies.
Dependent Care Accounts
A Dependent Care Account allows employees to elect to have monies taken out of their payroll check on a pre-tax basis in order to pay for dependent daycare needs.
The annual maximum amount an employee can elect is $5,000 based on a calendar tax year. This is a use it or lose it benefit, therefore, if you do not incur the expenses within the plan year of your election, you will forfeit any monies leftover.
File a Claim
Claims must be filed directly with Diversified Benefit Services. You are able to file a claim online, via fax, mail or their mobile app.
Funds from a flexible spending account are accessible up front. Dependent care expenses, are only dispersed as the funds are credited to your account.
Click Here for more information on these options.
If you have a Debit Card, please review the following information on how to properly use your Debit Card.
Debit Card SubstantiationCOVID-19 Updates
With the passing of the CARES Act, coverage for Over the Counter (OTC) medications has been reinstated under HSA/FSA plan. OTC Product Guide
The Carryover provision has been increased to $550 for the 2020 plan year (this does not apply to Dependent Care FSA).
Due to COVID-19, employees may prospectively increase, reduce, elect new or revoke their Medical FSA, Limited Purpose FSA or Dependent Care FSA elections. Please complete and return the Status Change Form to beckmel@sdmfschools.org.
Dental Plan
The District partners with Delta Dental to provide employees and their families with comprehensive dental coverage.
To search for providers, review benefits and more, please log on to deltadentalwi.com
Vision Plan
The District partners with Delta Dental to provide employees and their families comprehensive vision coverage through EyeMed.
To search for providers please log on to the EyeMed Vision Care site or contact customer service at 844-848-7090.
Life Coverage
The District partners with Reliance Standard to provide life coverage to eligible employees and their families.
The District maintains Beneficiary Information for the life coverage. If you need to update your Beneficiary Information please complete the Beneficiary Designation Form and return it to the Human Resource Office.
Administrators/Prof/Tech
All Other Eligible Employees
Voluntary Life Options
If an employee is eligible for the District provided life coverage, they may also choose to enroll themselves or their family members in additional voluntary life coverage. This coverage is subject to the terms of the carrier and may be subject to underwriting.
Additional Benefits
Disability Coverage
The District partners with Madison National Life to provide you with income replacement should you become disabled and unable to work due to a non-work related illness or injury. The District provides eligible employees with long-term disability income benefits at no cost. Short-term disability is voluntary and enrollment is optional.
Long-Term Disability
Long-Term disability benefits are provided by the District to eligible employees. The benefit kicks in on the 60th calendar day of being off of work and pays 66 2/3 of the monthly gross income, not to exceed $10,556 per month.
Sick leave pay will cease effective the first day long-term benefits begin.
Certificate of Coverage - All Active Eligible Employees
Voluntary Short-Term Disability
The District offers the option for eligible employees to enroll in a voluntary short-term disability plan. The short-term disability plan will begin on day 1 for an accident and day 7 for an illness and pay out the weekly benefit amount elected at time of enrollment.
Short-term disability will pay out in conjunction with sick leave pay.
Maternity benefits are considered as an illness and will therefore pay out after 7 days up to a maximum of 6 weeks for a regular birth and 8 weeks for a C-section.
If you did not enroll in the coverage initially, you may enroll at a later date by completing the Evidence of Insurability Form and forwarding this to the HR Office.
File a Claim
If you need to file a claim, the following forms must be completed by yourself and your treating provider. Please notify the HR office as well. You can complete the forms below, or online at https://www.madisonlife.com/.
Attending Physician's Statement
Employee Assistance Program
Sometimes life can be challenging. That’s why the District provides an employee assistance program (EAP) to all eligible employees -- at no cost to you. The EAP is designed to provide prompt, confidential help with a range of personal and family issues that may affect all of us from time to time.
A 24-hour toll-free telephone line staffed by professional counselors is an option when you want to talk to someone anonymously or if you feel the situation warrants a professional counselor.
Effective August 1, 2020, the District has increased the number of FREE sessions to six (6) per incident per calendar year to help provide increased support to employees in need.
Optum EAP Information can be found online as well through the Live and Work Well sponsored site.
Retirement Savings Plan
All employees of the School District of Menomonee Falls are eligible to participate in the Voluntary Retirement Savings Plan. Employees can choose to set up a 403(b) or 457 with any of the District's three approved vendors.
SDMF Retirement Savings Plan Options
Salary Reduction Agreement - Once you have established your retirement savings account please complete this form and return it to the Payroll Office.
WRS - Wisconsin Retirement System
Employees working in WRS covered positions who are regularly scheduled to work 880 or more hours in a rolling 12 month period are eligible for membership in the State retirement plan known as WRS. If eligible, employee participation in mandatory. If you are unsure of your eligibility, please contact the Payroll Department.
Effective January 1, 2020, the required contribution is 6.75% of the employee's gross income and the District will match the contribution at 6.75%.
For questions on your WRS benefits, please contact them directly at (877) 533-5020.
- Your Benefit Handbook
- Beneficiary Form - Please return this to WRS, not the District